The 5 Worst Phrases To Hear From Customer Service
"There's no doubt that customer service can be difficult," she says.
"Things inevitably go wrong, service staff are not always in the best mood, and there are also some customers that can be (a lot) more challenging than others.
"But no matter what happens, there are some things businesses should never say to customers."
These are the five terrible sentences that no shop assistant should ever say, according to her:
"I don't know"
No-one can know everything about the product or service, but a question that stretches you a bit provides an opportunity to do something extra for the customer. "I'm not sure, let me find that out for you" is better, or try "Wow, that's a great question. Let's find out."
"There's nothing I can do"
In some cases this may be true, but saying this is a sure way to disappoint your customer. Think of some ideas that the customer could try or that you could help with. If you've already done that, re-iterate the options the customers can choose from. There are always other options.
"That's our policy"
If you want your customers making voodoo dolls in your image, then keep saying this because that's the response you'll get. This phrase has no place in your customer interactions. It's a cop-out and it only infuriates customers because it implies that it's too bad and they should have read the fine print.
"It's not my fault"
Customers don't want excuses and are not interested in hearing you blame your supplier, manufacturer, colleague, delivery service, or computer system. What they want is someone to help find a solution. Be that person. Try: "I'm so sorry but our delivery hasn't arrived. What I can do is organise an express delivery to your home as soon as the stock arrives."
"It's your fault"
It should come as no surprise that accusing your customer of causing the problem does not pave the path to customer loyalty. Often this is said fairly subtly, but the customer still hears what you're saying. Instead of "I know you've been waiting for half an hour, but you arrived late for your appointment," try something simple along the lines of: "I'm so sorry about the wait, it shouldn't be too much longer. Would you like another latte?"
Adler recommends listening, being empathetic and finding a real solution.
Customers are more savvy than ever and will check reviews.
"A good reputation is a sure way to attract lots more customers," she says.